You should consult your supervisor if you are unsure about the inclusion of any previously published work in your thesis. Once an Option D Embargo expires, the thesis will revert to becoming subject to the terms of Option A, B or C depending on the preference indicated by the author. An exception applies for research which has been jointly funded with a commercial sponsor It is important for authors of theses restricted under an Option C restriction to be contactable and to respond to emails sent out in relation to requests. Guidance notes and application forms are online. The Research Student Administration page Thesis Submission and Examination gives a list of the forms you need to complete.

The Library Services guide ‘Presenting your thesis’ has been written as the standard for all theses presented for research degrees in the University of Birmingham. Almost all research students have modifications to complete after their viva. You will still have hot-desk access to Room , for example for making corrections after your viva. Arranging vivas can be difficult if one or more of your examiners is an exceptionally busy person. Doctoral theses will normally be submitted to EThOS , and all etheses can be found using internet search engines. As it takes some time to organise the examination of your thesis, we ask that you notify us at least three months in advance of the date that you intend to submit your thesis.

This should be someone with a good research reputation in your field who can impartially assess your work. You are allowed 6 months for making major modifications, and they have to be reviewed by both examiners.

Thesis guidance

If, exceptionally, your thesis contains confidential material and you require an embargo preventing access to any version of your thesus, you must submissio it with your supervisor and make a restricted access request at least two months before your intended submission date using the following form: You should follow the guidelines for formatting theses given in Presenting your Thesis: Thesis Submission and Examination.


The Research Student Administration team will formally notify you by letter when your thesis has been sent out for examination of the names of your examiners and the chairperson for the viva.

Encourages researchers in your field to read your work and cite it in their own research Boosts your academic profile and the potential impact of your work Helps support the wider international scholarly agenda around providing open access to academic content For PGR students who have received an UKRI studentship it ensures compliance with their terms and conditions around access to the final thesis Helps ensure the thesis is indexed by anti-plagiarism software programmes to prevent fraudulent re-use.

The Research Student Administration page Thesis Submission and Examination gives a list of the forms you need to complete. Your thesis will be listed in FindIt Bhamand the Library will forward the details for publication in the index to theses.

Submitting your thesis

This advice should not be taken as an indication that the final thesis will necessarily fulfil the requirements of the degree. It arises where work submitted is not the student’s own and has been taken from another source. Especially for major corrections, you are strongly advised to consult your supervisor before submitting them. Tell the Research Students Tutor if this would cause you difficulties because of approaching deadlines. If there are to be more examiners, then your supervisor will discuss this with the Research Students Tutor.

Please refer to Regulation 7. Doctoral theses will normally be submitted to EThOSand all etheses can be found using internet search engines.

Submitting your thesis

Access options – information for authors Our information on access options can also be downloaded as an information sheet docx bhm 24 kb. You need to talk to the internal examiner to find out how she or he wants the corrections presented to them. He or she ensures that the viva is run properly and fairly, taking notes and helping where necessary to clarify misunderstandings.


Once you have submitted, you may be asked at any time to vacate it. There are provisions for approving before the thesis is submitted a higher word limit in exceptional circumstances.

thesis submission bham

What is this form for? Thesis presentation and reference management Tracing theses and current thsis Copyright law applies to theses and dissertations written by students as part of their studies in the same way as it applies to other copyright works. Research Student Administration provides some sources of information which you should look at and bookmark now.

Editorial help for Postgraduate Research Theses PDF – KB When submitting the thesis the postgraduate researcher must submixsion acknowledge the contribution the ‘third party’ editor has made, by stating for example ‘this thesis was copy edited for conventions of language, spelling and grammar by ABC Editing Ltd’.

thesis submission bham

These include the “Student Guide to the Submission and Examination of Research Degree Theses”, which has lots of useful information about preparing, binding and submitting, as well as the viva and possible results, and degree congregations. Minor modifications are thexis the correction submision typographical errors and minor redrafting of obscure passages in your text.

For further information please see: For many years theses had to be printed on one side only of the paper, but that rule has now been repealed.

thesis submission bham

Your thesis will not be accepted if your declared word length is greater than the limit. Shortly before the embargo expires we will contact the author to confirm that the original post embargo choice is still correct. Worth looking through early to give you ideas later.

Important further information about Option B: This in turn will likely result in fewer academic citations and a reduced academic bhzm. Guidance and downloadable forms are online.